PRIVACY STATEMENT
VERVAEKE is responsible for the processing of personal data as described in this privacy statement. With this statement, VERVAEKE aims to inform you, as a user, about the purpose and lawfulness of the personal data it processes.
‘VERVAEKE’ shall mean:
- VERVAEKE NV-SA, with registered office at 8587 Spiere-Helkijn, IJzeren Bareel 1, CBE: 0405.456.634;
- VERVAEKE DEUTSCHLAND GmbH, with registered office at D-47495 Rheinberg, Rheinfeld 1, Chamber of Commerce number: HRB 6993;
- VERVAEKE FRANCE SARL, with registered office at BP60152 F-59431 Halluin, rue de la Lys 196, RCS: 794 569 764;
- VERVAEKE LUXEMBOURG S.A., with registered office at L-3381 Livange, Rue Fontebierg 3, RCS (Luxembourg): B135561;
- VERVAEKE MULTIMODAL B.V., with registered office at NL-6075 CD Herkenbosch, Stationsweg 78a, Chamber of Commerce number: 13029899;
- VERVAEKE NEDERLAND B.V., with registered office at NL-2612 CR Delft, Haagweg 125, Chamber of Commerce number: 27222624.
1. Processing of personal data
VERVAEKE processes your personal data because you use our website and/or because you provide this information to us yourself. A distinction is made between certain categories, namely employees, business partners, and other individuals (third parties). Some events organised by VERVAEKE may deviate from this privacy statement; such deviations are always explicitly mentioned upon registration for the event.
1.1. Personal data of employees
Employees in this context refers to current employees, former employees, temporary workers, applicants, and freelancers working for VERVAEKE.
The personal data we process for this category include: first and last name, age, gender, language, date and place of birth, family situation, address, phone number, email address, ICE contact, employment and career information, education and training details (including driving licences, ADR certificates, driver cards), and financial information. Additional data may be retained if explicit consent has been given or if this is necessary for the performance of a contract.
1.2. Personal data of business partners
We also collect data during your visit to our website, such as location data, date and time of visit, and information about your activity on the website.
In this context, ‘business relations’ refers to customers, suppliers, and potential customers or suppliers working with VERVAEKE. Personal data of employees of these business partners (including subcontractors) may also be processed by VERVAEKE.
The personal data we process for this category include: first and last name, gender, language, phone number, email address, position within the company, educational background (if relevant to the work to be performed), and financial information. Additional data may be retained if explicit consent has been given or if this is required by law or necessary for the execution of a contract.
1.3. Personal data of other persons (third parties)
Third parties refers to all persons who may be contacted by VERVAEKE and who do not fall within the categories mentioned above. The processing of personal data of these third parties is based on their consent.
VERVAEKE processes personal data for the following purposes:
- To safeguard the legitimate interests of VERVAEKE
- To process data for which explicit consent has been given
- To fulfill contractual obligations
- To share data within VERVAEKE where necessary to ensure efficient operations
- To share data with third parties when necessary for the correct provision of services (e.g. registration with clients or collaboration with subcontractors)
- To optimise the website and improve user experience
2. Retention period
VERVAEKE does not retain your personal data longer than strictly necessary to achieve the purposes for which they were collected, and for a maximum of five years, unless a longer period is required by law.
3. User rights
As an individual whose personal data we process, you have the following rights:
- Right to information and access to your personal data
- Right of inspection
- Right to correct or complete inaccurate data
- Right to erasure
- Right to restrict processing
- Right to object
- Right to data portability
To exercise these rights, please contact us at privacy@vervaeke.com.
4. How we secure personal data
VERVAEKE takes the protection of your personal data seriously and implements appropriate technical and administrative measures to prevent misuse, loss, unauthorised access, unwanted disclosure, or alteration. If personal data is shared with business partners or third parties, we will ensure that they also take the necessary technological and administrative measures to protect the data concerned.
If you believe your data are not properly secured or suspect misuse, please contact us at privacy@vervaeke.com.
5. Contact
For further information regarding this statement or our privacy policy, you can contact us via privacy@vervaeke.com.
You may also request that the personal data we hold be sent to you or another organisation of your choice in a digital format. You will receive confirmation of your request within thirty days.
6. Complaints
All persons whose personal data we process have the right to file a complaint with the Data Protection Authority.